Staff Assistant to Government Relations office responsible for project management, office administration, and general support of Government Relations staff.
RESPONSIBILITIES AND AUTHORITY
Provide administrative and project assistance to Government Relations staff.
Manage Senior Vice President’s schedule.
Manage special projects and draft letters, memos, reports and other documents that require knowledge of the office and organization’s mission and procedures.
Organize paperwork for internal and external reporting.
Assist in the development of presentations for meetings and conferences.
Coordinate with other departments or outside vendors to ensure that department needs are met.
Manage approval, submittal, and payment of bills associated with office operations. Create and maintain department Purchase Orders and Check Requests.
Assemble and submit DC staff expense reports. Reconcile department corporate card charges and ensure accurate account coding.
Monitor office supply stock and place orders when needed.
Participate actively in the planning and execution of company and team events.
Partner with Senior Vice President to create annual department budget and regularly track and monitor budget charges to ensure accuracy. Provide monthly explanations on variance report to Accounting team.
Assist Political Action Committee Manager with PAC Administration.
Other duties that may be assigned by the Senior Vice President.
1-3 years of administrative or assistant experience (including budget management)
Attention to detail and problem-solving skills
Strong organizational and planning skills and ability to collaborate with varying managerial levels
Practical experience with basic computer tools, particularly Microsoft Office
Report to Senior Vice President, Public and Government Affairs.
Since its inception in 1986, Performance Racing Industry (PRI) has served as the motorsports industry's key source for trends, merchandising ideas, new products, business strategies, and more. Through the world’s premier auto racing trade show in Indianapolis, Indiana, as well as PRI’s award-winning monthly business magazine, digital platforms and social networks, motorsports industry members from all over the world remain at the cutting edge of the worldwide racing marketplace. Founded by racing entrepreneur Steve Lewis, PRI was purchased by SEMA in 2012.